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Privacy Policy

1.0 Our Philosophy Regarding User Privacy And Data Protection

  • User privacy and data protection are human rights
  • We have a duty of care to the people whose data we collect
  • Data is a liability. It should only be collected and processed when absolutely necessary
  • We hate spam just as much as you do!
  • We will never sell, rent or otherwise distribute or make public your personal information

2.0 Relevant Data Protection Legislation

This website is designed to comply with the following national and international legislation with regards to data protection and user privacy:

This site’s compliance with the above legislation means that this site is more than likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well.

3.0 Personal Information We Collect And Why We Collect It

This website collects and uses personal information as outlined below.

3.1 Site Visitation Tracking

Like a lot of websites, this site uses Google Analytics (GA) to track user interactions. We use this data to monitor the number of people using our site, to help to understand how they find and use our web pages, and to see their journey through the website.

Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you, but Google do not give us access to that information. We consider Google to be a third party data processor (see section 6.0 below).

GA makes use of cookies, details of which can be found on Google’s developer guides. Our website uses the analytics.js implementation of GA.

Disabling cookies on your internet browser will stop GA from tracking any part of your visit to the pages on this website.

3.2 Our News Blog

If you choose to add a comment to any news posts that we have published on our news blog, the name and email address you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor to the comment section of the respective news post and is not passed on to any of the third party data processors detailed in section 6.0 below. Only your name will be shown on the public-facing website although if the supplied email address is linked to a Gravatar account, your Gravatar photo will also be displayed.

Your comment and it’s associated personal data will remain on this site until we see fit to either (1) remove the comment or (2) remove the news post. Should you wish to have the comment and it’s associated personal data deleted, please email us using the email address that you commented with.

If you are under 16 years of age you MUST obtain parental consent before posting a comment on our news blog.

NOTE: You should avoid entering personally identifiable information in the actual comment field of any news post comments you add to this website.

3.3 Contact Forms And Email Links

If you choose to contact us using any of the contact forms on this website or using an email link, none of the data that you supply will be stored by this website or passed to/be processed by any of the third party data processors detailed in section 6.0. Instead, the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP).

3.4 Email newsletter

If you choose to join our email newsletter, the name and email address that you submit to us will be forwarded to MailChimp who provide us with email marketing services. We consider MailChimp to be a third party data processor (see section 6.0 below). The name and email address that you submit will not be stored within this website’s own database or on any of our computer systems.

Your email address will remain within MailChimp’s database for as long as we continue to use MailChimp’s services for email marketing, or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that you used to subscribe to the mailing list.

If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter.

While your email address remains within the MailChimp database, you will receive periodic emails from us.

3.5 Online Orders

If you choose to purchase something from our online shop, the name, address, email address and phone number you enter with your order will be saved to this website’s database, along with the time and date that you submitted the order. When you pay for an order, this information is encrypted and delivered over HTTPS to Paypal in order for the order processing to be completed. The shipping address you enter with your order will be used by us to send the order to you.

No credit/debit card information is stored within this website’s database. All card processing is handled by Paypal.

4.0 How We Store Your Personal Information

As detailed in sections 3.2 and 3.5 above, if you either submit a comment to a news post published on this website or you place an order through this website, some personal information will be stored within this website’s database. These are the only occasions where personal data will be stored on this website. This data is stored in an identifiable fashion; a limitation of the content management system that this website is built on (WordPress).

No credit/debit card information is stored within this website’s database. All card processing is handled by Paypal.

5.0 About This Website’s Server

This website is hosted by Tsohost within a UK data centre located just outside London.

Some of the data centre’s more notable security features are as follows:

  • 3m perimeter fencing
  • 25+ CCTV cameras
  • 24x7 personnel and electronic access control systems

Full details of Tsohost’s data centre can be found here.

All traffic (transfer of files) between this website and your browser is encrypted and delivered over HTTPS.

6.0 Our Third Party Data Processors

We use the following third parties to process personal data on our behalf:

These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0 above.

7.0 Data Breaches

We will report any unlawful data breach of this website’s database, or the database(s) of any of our third party data processors, to all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

8.0 Data Controller

The data controller of this website is: Woodcote Charitable Association, a UK Private Limited Company by Guarantee with company number 03989364. Registered Charity Number 1080742.

Whose registered office is:

5 Grimmer Way,
Woodcote,
Reading,
RG8 0SN

9.0 Change log

06/May/2017

  • Privacy policy instigated

17/Jan/2018

  • Privacy policy updated for GDPR

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