Trade Application

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Traders

If you are interested in being a part of the Woodcote Rally please use the application form below and your application will be sent to the relevant committee member.

Trade Application (Multi-step)

This application is for one booking only

Contact Details

Trade Details & Requirements

All applications that have not attended in the last two years must submit a colour photograph of your stand or list your website address.

£10 per foot for frontage
Corner plot supplement is £50

Other Details & Insurance

You are asked NOT to arrive before the Friday as there will be no toilet or water facilities on site before then

A current Public Liability Insurance Policy must be in force on the Rally weekend and a copy must be available for inspection prior to set up.

Should you have any special requests in terms of the location of your trade stand or any other requirements please let us know and we will do our best to accommodate these

Agreements & Signature

£
(This relates to your vehicle/exhibit and any other vehicles accompanying your attendance). I declare that, for the duration of this event, this vehicle and any other self-propelled vehicle attending the Woodcote Rally will be the subject of a Road Traffic Act Third Party Insurance Policy as a minimum; all other exhibits will be covered by a Public Liability Insurance Policy.
I agree to the conditions of entry to the Rally and will comply with the Woodcote Rally safety policy statement. I also consent to the details provided on this form being used to contact me about the rally and being stored securely by the woodcote charitable association in line with their policy.
Please sign here using your mouse or your finger (e.g. on your phone or tablet)

For the trader, Woodcote Rally offers a well-organised, friendly venue with proven pulling power – seeing attendances of 12,000 – 16,000 over the past three years.

We offer:

  • A marked out, labelled pitch with a depth of 30 feet and a frontage of at least 12 feet, charged at a competitive rate per foot of frontage for the weekend.
  • A central position on the field, in full view of the public entrances.
  • A laid out market site that provides walkways to keep the public circulating with the option of internal or external corner sites for stalls that can open on two sides (corner sites available at a small additional surcharge).
  • We carefully monitor the range of products each trader supplies to prevent an excess of stalls with similar or identical goods so we can encourage a wide range of offerings for our visitors, and you know that you won’t be competing with lots of stalls, all offering the same.
  • Representatives from the Rally organisers to welcome you on check in and available for any queries.

We welcome professional traders, larger organisations or small businesses selling goods or promoting their services. We also welcome a limited number of charity stands, however, it should be noted that first choice will be given to local charities and that charitable collections anywhere on the field are strictly prohibited in addition to any other form of fundraising without the prior agreement with the organisers in advance.

All stallholders must have at least £5 million public liability insurance for the weekend. You must also comply with any other statutory regulations that may apply to you and the rules of the Rally. Your insurance will be checked, and it is certain that we will be inspected by the Health and Safety Executive.

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